Accounting & Administrative Specialist
JOB TITLE: Accounting and Administrative Specialist Location: Feedyard REPORTS TO: General Manager, Feedyard FLSA STATUS: Non-Exempt Hourly, Part Time No Benefits (29 hours max per week) FUNCTION: Performs a variety of accounting and administrative support tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned. • Performs the following Cattle Accounting Specialist duties as assigned: • Maintains cattle system by: checking new cattle into system, updating files/records, and generating closeouts. • Issues payment for cattle received within specified timeframe. • Reconciles financial discrepancies by collecting and analyzing account information. • Ensures receipt of funds for cattle shipped by analyzing scale tickets and matching amounts. • Prepares cattle reports by collecting, summarizing, and organizing information. • Performs the following Commodity Accounting Specialist duties as assigned: • Weighs incoming commodity trucks by operating scale head and printer. • Maintains commodity records by collecting, entering, and filing documents. • Prepares commodity reports by collecting information. • Schedules incoming commodity trucks by contacting contractors and communicating quantities needed and coordinating receiving dates. • Runs weekly settlement and prepares commodity payments by verifying documentation. • Maintains financial security by following internal controls. Complies with Federal, State, GAAP, and local financial legal requirements. Maintains customer confidence and protects operations by keeping financial information confidential. • Works in other capacities when an employee is absent or as necessary; learns skills necessary for working in each specialist position. Ordering of office supplies and other administrative needs upon request. • Prepares invoices by calculating or computing billing amounts. Performs data entry by compiling, entering and updating information. • Other duties may be assigned. Complies with all applicable safety rules and policies. QUALIFICATIONS: • Minimum 1 year of relevant experience • High school degree or equivalent required, 2-year college degree preferred • Competent with Microsoft Office Suite Applications (Word, Excel, & Outlook) • Apply for this job.