Accounting and Administrative Specialist

Job Listing No: 9740000

Accounting and Administrative Specialist

JOB TITLE: Accounting and Administrative SpecialistREPORTS TO: Feedlot General ManagerFLSA STATUS: Salaried, Non-ExemptFUNCTION: Performs a variety of accounting and administrative support tasks.ESSENTIAL DUTIES AND RESPONSIBILITIES:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.Performs the following cattle accounting specialist duties as assigned:Maintains cattle system by: checking new cattle into system, updating files/records, and generating closeouts.Issues payment for cattle received within specified timeframe.Reconciles financial discrepancies by collecting and analyzing account information.Ensures receipt of funds for cattle shipped by analyzing scale tickets and matching amounts.Prepares cattle reports by collecting, summarizing and organizing information.Performs the following commodity accounting specialist duties as assigned:Weighs incoming commodity trucks by operating scale head and printerMaintains commodity reports by collecting informationSchedules incoming commodity trucks by contacting and communicating quantities needed and coordinating receiving datesRuns weekly settlement and prepares commodity payments by verifying documentation.Coordinates and oversees cafeteria (where applicable) and custodial employees. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Develops subordinates kills and encourages growth.Maintains financial security by following internal controls. Complies with Federal, State, GAAP and local financial legal requirements. Maintains customer confidence and protects operations by keeping financial information confidential. Assists in the implementation of goals,priorities, and procedures relating to financial management, budget and accounting.Maintains work comp and personnel records by enforcing filing/documentation systems.Orients new hires by ensuring completion of new hire paperwork and communicating feed yard policies, practices, and benefits. Serves as human resources coordinator for special events such as open enrollment and other employment related programs as assigned.Works in other capacities when an employee is absent or as necessary; learn skills necessary for working in each specialist position. Ordering of office supplies and other administrative needs upon request.Prepares invoices by calculating or computing billing amounts. Performs data entry by compiling, entering and updating information.Other duties may be assigned. Complies with all applicable safety rules and policies.QUALIFICATIONS:Minimum 2 years of relevant experienceHigh school degree or equivalent. 2-year college degree preferred.Competent with Microsoft Office Suite applications (word, excel & outlook)Possess a general knowledge of accounting and general ledger accounts and how they relate to invoices and paymentsMust have exceptional attention to detail and organizational skillsAbility to productively work in a high volume, fast paced environment independently, or within a teamExcellent oral/written communication and interpersonal skills requiredAbility to identify and propose solutions to problemsMust be highly motivated, self-directed, proactive and have the ability to work effectively under pressure and time constraints with a positive attitude.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Office work will include, but are not limited to: Reaching, bending and sitting for a prolonged period of time at work station or desk operating and viewing systems, documents and calculator. On occasion moving and carrying boxes for storage.

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