Administrative Assistant – #01FI5

Job Listing No: 9740000

Administrative Assistant – #01FI5

Monsanto is seeking a highly motivated individual to join the Global Security Team.  In this role, you will support four managers and their direct reports.  You should have the ability to perform a wide variety of administrative support tasks, including management of calendars, coordination of meetings and travel arrangements including international visas, processing of expense reports, tracking budgets, SAP invoice and check processing, processing new capital AR and requisitions, establishing purchase orders and service entries against invoices, managing the procurement process, supporting the on-boarding for new team members, processing restitution checks, planning and coordinating group meetings and events, and ordering supplies. Manager Support ??? includes phone support, email and calendar management, managing/editing documents, correspondence, creating/setting up hard copy folders, filing, setting up/coordinating meeting invitations/rooms/guest registration/resources/food & beverages, creating and maintaining distribution lists, scheduling/managing travel, processing expense reportsTeam Support ??? creating/setting up hard copy folders, setting up/coordinating meeting invitations/rooms/resources/food & beverages, scheduling/managing travel, processing expense reportsSchedule and coordinate formal meeting materials, including managing drafts, making edits, copying materials, creating binders and distribution, as neededMaintain executed contracts for all vendors Manage record retention and retrieval processSet up requisitions, process invoices in SAP, requires some formatting of information into usable formatsManage Fed Ex processes, internal mail distribution and returned mail processingOrder supplies and manage storage/organizationManage overall calendar planning and tracking including functional planning (for example: special projects, communications timelines, etc.Manage multiple email boxes, calendars and communication channels, manage responsesCoordinate and schedule educational and informational presentations (rooms and dial ins)/WebEx calls, event coordination (including health screenings, classes on Monsanto University and other events)Edit and format Word, PowerPoint, Excel and other documentationSubmit documents to various stakeholder departments for posting, communication distribution, etc.Provide support to manage fleet vehicle needsBack up AA for Director of Global SecurityProvide project support as neededQualifications: Requirements:High School diploma or equivalent required, Associates Degree or Bachelors Degree preferredMinimum of 5+ years of relevant administrative experience requiredMonsanto knowledge and experience preferredSelf-starterStrong communication skills ??? oral and writtenEffective time management capabilities and a self-directed approach to balance workload of various activitiesStrong PowerPoint, Word, Excel and SharePoint skills requiredProficiency in SAP experience preferredExcellent organizational skillsProactive approachHigh level of attention to detail ??? striving for error free Operational excellenceProcess oriented with attention to detail and high level of accuracyDemonstrated ability to maintain discretion/confidentialityExcellent interpersonal skills to effectively work across the team and the organization

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