Administrative Assistant

Job Listing No: 9740000

Administrative Assistant

CHS has an exciting opportunity in our Transportation group. We are looking for an Administrative Assistant to provide administrative support to CHS Transportation Terminal staff. You must be detail oriented, organized, with excellent communication skills and the ability to effectively manage multiple projects.You will:Coordinate incoming and outgoing daily mail and UPS shipments; compile mailings and distribute incoming mail.Order supplies, office, driver and general supplies.Coordinate facilities for driver meetings; assist with travel arrangements when needed.Take meeting notes and circulate to staff.Assist with special projects; support incident tracking and research, roadside inspections; submit documents identifying completion of inspection.Administer, place orders, and address open issues, to support the Driver uniform program.Maintain quarterly tracking for driver recognition and safety awards.Coordinate contract schedules ? assist gatekeeper with transactions.Maintain common carrier database.Handle RMA transactions for onboard computers.Schedule and deliver key reports; (Example:PeopleNet reports , driver scorecards, and driver log auditing, etc.).Keep fill support by placing customer calls for daily readings.Manage the finalization call line; pull detail and update MOL system with delivery information.Update customer systems with delivery dataHandle daily requests for delivery documentation; scan and send to customersMaintain files and complete daily filing, including equipment files, electronic DVR equipment inspections, driver load report files, and accounts payable files.Support Intelex files including driver DOT files, training files, owner operator files and incident files.Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.Basic Qualifications: (required)High School Diploma1 plus years of administrative experiencePrevious experience with MS Word, Excel, and OutlookPreferred Qualifications: (desired)Transportation industry experience

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