Administrative Assistant

Job Listing No: 9740000

Administrative Assistant

Position Purpose?This role provides administrative support to Cargill?s North America Accounting & Finance leadership and team and represents these leaders and team to the broader Cargill organization.? Responsibilities of this role include handling confidential material, daily workflow including email, calendaring, travel arrangements, expense reports, meetings and facility needs.? This role assists with the project management and communication needs of the team. The person in this position must be highly organized, flexible, a self-starter with strong initiative, ability to be proactive, strong follow through skills, passion and ability to improve processes and apply new technologies.? This person will add value as a member of the team through strong administrative, organizational, technical and communication skills.
Principal Accountabilities
50%? Perform daily administrative and workflow activities??Manage email and calendars for the North America Accounting & Finance leadership team members.??Arrange travel including flights, hotel, transportation, visas and other travel needs for the North America Accounting & Finance team with insights on the cost of potential options.??Complete expense reports and manage corporate card charges for leadership.??Coordinate and schedule events, trainings, and meetings, including room and food reservations and communicating to meeting attendees.??Assist with recognition and engagement activities.??Serve as safety champion to track performance and communicate messages and training.??Manage facility and IT needs, including purchasing supplies and computer hardware or software and overseeing the mobile device policy and application for the team.??Collaborate with other administrative assistants.
30%? Assist with team communication??Understand the team?s communication plans and ensure that actions are taken according to the plan.??Draft communications and facilitate reviews.??Prepare presentations and templates used in communications.??Coordinate town hall meetings, including the scheduling, communications, presenters, and IT, facility and media services needs.
20%? Provide project management ??Prepare leadership and team meeting agendas.??Capture meeting minutes and actions and distribute them to attendees.??Maintain a list of actions, periodically following up on status and communicating open items.
Relocation assistance will not be provided for this position.Skills:
Minimum Required Qualifications
??High school diploma or GED equivalent ??Experience in drafting communications and presentations for senior leadership. ??Working experience with MS Office? specifically strong in Outlook, Word, Excel, and PowerPoint.??Strong knowledge and effective use of web-based tools ? Skype, Webex, Blue Jeans, etc.
Preferred Qualifications
??Bachelor?s degree.??5+ years of senior level administrative experience, supporting senior leadership ? corporate or business leadership preferred.??Active participation in professional organizations for Executive Assistants.? ??Experience in coordinating large team events and meetings.??Experience in project management activities, include meeting minutes and action management.
Success Factors / Abilities
??Effective time management and ability to adjust work hours as needed.??Excellent verbal and written communication skills that demonstrate a high level of professionalism.??Strong organization skills and the ability to manage multiple priorities and deadlines.? ??Ability to manage frequent calendar, schedule, and travel changes with a high degree of efficiency and professionalism.??Ability to remain calm during times of stress.??Strong sense of urgency.??Ability to troubleshoot issues.??Demonstrated flexibility and ability to deal with ambiguity.??Desire for continuous process improvement and demonstrated change agility.??Ability to work independently but also a strong team player, willing to help out when and where needed.??Demonstrated track record of providing pro-active solutions.??Passion to understand, stay updated and introduce new technologies.

Apply for this job.

Similar Jobs For "Administrative Assistant"

 Jobs by Indeed job search

Administrative Assistant

Company: Lat40°
Location: Greeley, CO 80634
Is a Greeley based land surveying firm seeking a hardworking, self-motivated individual for an administrative assistant position. R Strong attention to detail. To apply for this job vacancy in Lat40° you must be qualified and you should prepare the required documents, click on the job link for more details.
Posted 3 hours ago

Receptionist/Administrative Assistant

Company: Edge Floral Event Designers, Inc
Location: Gaithersburg, MD 20877
Dependable -- more reliable than spontaneous. Detail-oriented -- would rather focus on the details of work than the bigger picture. To apply for this job vacancy in Edge Floral Event Designers, Inc you must be qualified and you should prepare the required documents, click on the job link for more details.
Posted 2 hours ago

Executive Administrative Assistant/Office Assistant

Company: MSCI Inc.
Location: Boston, MA 02110
General work hours 8:00am-5:00pm with flexibility to work longer hours when needed (OT eligible)**. On-site support for local vendors (Requires assistance… To apply for this job vacancy in MSCI Inc. you must be qualified and you should prepare the required documents, click on the job link for more details.
Posted 4 hours ago

Scheduling Coordinator, Enviornmental Medicine and Public Health

Company: Mount Sinai Icahn School of Medicine
Location: New York, NY
Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.*. May act as liaison with Administrative Assistant staff to address patient concerns or other issues. To apply for this job vacancy in Mount Sinai Icahn School of Medicine you must be qualified and you should prepare the required documents, click on the job link for more details.
Posted 4 hours ago

Department Assistant - Mohs Surgery Clinic

Company: Scripps Health
Location: San Diego, CA 92122
Scripps Health is repeatedly named on the Fortune Magazine’s 100 Best Companies to work for, only San Diego-based company and Becker’s Healthcare Top Hospitals. To apply for this job vacancy in Scripps Health you must be qualified and you should prepare the required documents, click on the job link for more details.
Posted 5 hours ago

Note: This job listing with titled "Administrative Assistant" was indexed from different job portals. This job might be expired or closed for accepting CV's so we suggest to browse it from the new jobs menu of this site. Our website is an open community website for assisting job seeker so if you found some broken links or error in our site don't hesitate to contact us to fix the issue. Thank you for using our free services.