Administrative Assistant 5 (Corporate – Boise, ID)

Job Listing No: 9740000

Administrative Assistant 5 (Corporate – Boise, ID)

The J.R. Simplot Company is a diverse, privately held organization, with roots firmly planted in agriculture and agriculture-related businesses.
These endeavors have been around for centuries and will continue to be a vital part of the global economy.
We currently have a position available at our Simplot Headquarters in Boise, ID.
SUMMARYPerforms administrative duties that may require considerable experience, skill, and knowledge of organization policies and practices. May prepare correspondence, memoranda, reports, etc. May compose correspondence and memoranda. Screens telephone calls and receives and directs visitors; resolves inquiries, referring only complex issues to higher levels. May schedule and maintain calendar of appointments, meetings, and travel itineraries and coordinate related arrangements. May prepare and distribute minutes of meetings. Operates a personal computer and appropriate software packages or equivalent. Duties and tasks are varied and not always standardized. Performs some advanced functions. May serve as a resource to lower-level clerical staff. Typically reports to a Vice President or Senior Vice President. RESPONSIBILITIESAnticipates and understands the needs of all principals and is able to prioritize their needs to ensure that projects are completed in an accurate, timely manner. Continually refines workplace standards and implements new processes to efficiently deal with the workload. Schedules appointments, meetings, and travel arrangements to ensure that managers meet their commitments. Plans and schedules customer plant tours and lunches.Codes invoices to appropriate budget. Stays within budget parameters; requisitions promotional giveaway items, product samples, paper goods, and office supplies for internal/customer use.Proficiently utilizes advanced word processing skills to generate reports, correspondence, and presentations. Develops spreadsheets for designated projects. Uses creativity to prepare and design graphics for management presentations. Keeps updated and informed of new computer software programs and processes through in-house and offsite training. Provides ongoing computer training to management and staff.Ensures that all telephone calls are courteously and professionally handled. Maintains business liaison with distributors and customers. Uses strong communication skills to identify and analyze customer problems. Utilizes company's available resources to respond to customer problems in a results-oriented manner. Maintains professional, ethical conduct at all times when communicating business-related company information to customers. Effectively interacts and communicates with all levels of management.REQUIREMENTSHigh school diploma or general education degree (GED).Five plus years related experience and/or training. Ability to apply some advanced skills in procedures, processes, and techniques appropriate for the position within the assigned functional area. Skills should include bookkeeping/accounting; computer proficiency with worked processing, spreadsheet, and presentation software; good verbal and written communication skills; and the ability to manage time effectively. Advanced skills include some familiarity with budget control, purchasing issues, and/or human resource issues, depending on assigned functional area (i.e., accounting, transportation, human resources, etc.). Combination of education, training and/or experience will be considered for this position. HOW TO APPLYVisit www.simplot.com/careersSelect Job SearchSelect Current OpportunitiesSelect All Open PositionsApply to Job ID#5466Please prepare a cover letter outlining your interest and qualifications and submit with your resume via our online application process described above.
For best results, please upload your resume as a Microsoft Word or Adobe PDF document.
This process includes additional job-relevant questions, so plan on at least 20 minutes when you apply. When a position is in the interview stage or has been filled, it will no longer appear on our Simplot Careers website.
If you experience any technical difficulties when applying through our online system, please contact our Employment Center for assistance at careers@simplot.com. **The J.R. Simplot Company is proud to be an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status.**

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