Administrative Assistant-Fixed Duration Employment

Job Listing No: 9740000

Administrative Assistant-Fixed Duration Employment

Company Overview ??? Elanco is a global research-based company that develops and delivers product and services to enhance animal health and production. We value innovation, both in scientific research and daily operations, and strive to cultivate a collaborative work environment for more than 6,500 employees worldwide. Founded in 1954, Elanco is a division of Lilly. Our worldwide headquarters and research facilities are in Greenfield, Indiana. ?Responsibilities ??? Position Brand Description:Provide primary administrative support for areas and ownership of document control.? Position may have exposure to potential allergens or other environmental hazards.Key Objectives/Deliverables:?EKC Maintenance Systems SupportProvide ownership and leadership of engineering and maintenance systems document control which includes the following areas:? GMP Job plans, GMP PM?s, GMP spare parts, GMP corrective Workorders, and GMP preventative work orders.? Duties will include Regulus document control, GMARS data administrative duties, and Success Factors systems administration.EKC Administrative Back-up / cross-trainingProvide backup capability to support Regulatory, Health, Safety, and Environmental compliance, as necessary (including security and pest control).? Administrative / procurement support for the following departments / functions:? Maintenance, Engineering, QC, Procurement, Production, and other supported areas on the EKC site.EKC Assistant General dutiesProvide event planning (including internal visitors, customers, employee events), communication management, schedule management, office management, and other supportive duties for direct and indirect business partners. The primary goal of this role is to assist in making the interactions at the site more productive. ??EKC Maintenance Information Management Systems Assistant:Duties may include the following:Support maintenance system GMP compliance (electronic / physical filing, maintenance, organization, and security)Routing maintenance GMP, regulatory and HSE documents physically and electronicallyLiaise with maintenance personnel and SMEs to identify and manage maintenance information management system (MIMS) needsLiaise with maintenance personnel to provide administrative level control of the Computerized Maintenance Management System (CMMS)Input and validation of maintenance information within MIMS through migrationOwning Maintenance Regulus document management responsibilities (routing, editing, managing periodic revisions, archiving, etc).Support Engineering and maintenance documentation systemsAssisting in the preparation, planning and execution of external and internal audits in responsible areaDeveloping business job aids, complex queries, spreadsheets, and reports, as neededAssisting in projects related to implementation of new maintenance systems?EKC Assistant:Duties may include the following:Maintenance aligned procurement, information systems, GMP documentation, and administrative supportLiaison for site visitors in responsible area, and arrange travel as appropriate for internal associatesGreeting visitors, manage DEA compliant entry / exit within responsible areaManage tier 1 / low risk maintenance contractor services (building maintenance, non-GMP areas)Communication management, e.g., engineering and maintenance area communicationsManage business partner?s activities (voice mail, e-mail, calendaring, etc.)Utilize and assist others in utilizing company systems, as appropriate (e.g., Bsafe, Success Factors, Regulus)Maintaining, handling and processing confidential informationCoordination and escorting of security administration resources (security system tests, pest control inspections, backup Issuance of Alarm codes and entry badges)?????Basic Qualifications ?? ?High School Diploma/GED1 year experience in an administrative functionCompletion of Administrative Skills Testing if applicable.Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position.Additional Skills/Preferences ?? ?Good working knowledge of Outlook, calendaring, Microsoft Word, Excel, and Power PointAbility to prioritize, multi-task, and work independently.Good communication skills, both written and verbal.Ability to handle and maintain confidential information.Achieve results through people.Learning agility. Ability to interact effectively with a variety of people and levels.? Experience and knowledge of cGMP manufacturing is helpful.?Additional Information ?? ?Position is located in Overland Park, KansasTravel is 0-10 percentThis position is not permanent.? It is for a fixed duration of two years with potential to extend annually for up to 4 years.Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.?Removal Date ?? ?14-Jun-2017?

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