Administrative Assistant, Operations

Job Listing No: 9740000

Administrative Assistant, Operations

Administrative Assistant, Operations, Point Lisas, TrinidadWhy work at Nutrien? Great question!Safety is a core value at Nutrien. Keeping every employee safe, healthy and secure is our top priority. Nothing is more important than seeing our people go home safe at the end of every single day.While working here you will have the opportunity to grow your career while helping us feed the future. We pride ourselves in hiring from a variety of backgrounds and truly believe that it is our differences that make us stronger so we hope you will join us.In addition to exciting and challenging opportunities, Nutrien offers competitive salaries, great benefits and performance based incentives.Outside of the skills and necessary qualifications, you will be committed to sustaining our safe and positive work environment while welcoming working side by side others in a diverse culture. Culture at Nutrien is the core of everything we do and all employees are respectful of diverse opinions and views.This position reports to the Operations  Area Manager and is responsible for proficient and confidential performance of administrative functionsKey Tasks:Handles confidential and non-routine information.Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.  Assists with organizing catering services for guests, group functions, quarterly meetings, as well as maintaining and organizing meeting rooms.Prepares statistical reports as necessary and types and designs all departmental correspondence  (memos, charts, tables, graphs, etc.) Proofreads for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.Compiles Department Monthly Attendance Sheets, handles all Department Staff Vacation Requests, Staff Leave of Absence Requests and overtime, recording and distribution.Establishes, develops, maintains and updates filing system and retrieves information from files when needed.Organizes and prioritizes large volumes of information and calls and Provides relief for PBX telephone operator as scheduled and required.Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information from internal and external partiesActs as a liaison with other departmentsServes as a member on the Crisis Communication Committee.Performs other duties as required.Skills:Must be highly proficient in Microsoft Office, in particular Word, Excel, PowerPoint and OutlookExcellent oral and written communication skillsExcellent interpersonal skillsAbility to function independently with little or no supervisionStrong organizational skills with the ability to multi-taskThe ability to use one’s initiativeMust be highly confidentialAbility to do research and analyse dataMust display strong attention to detailFlexibility to work additional hours to meet dynamic business demandsEssential Qualifications: Professional secretarial or administrative qualification.Minimum of five (5) CXC O’ Levels including Mathematics & English.Minimum of five (5) years’ experience in a similar position Preferred Qualifications:A degree in Management or Business-Administration would be an asset.Nutrien is committed to creating an inclusive workplace.  We encourage applications from all well qualified candidates who reflect the diversity of the regions where we operate.  This includes recognizing the voluntary identification of status such as gender, sexual orientation, visible minority, Indigenous status, persons with disabilities, and veterans, where applicable.If this sounds like a good match, apply now.  In order to ensure consideration for this role, candidates are encouraged to apply by September 7, 2018. However, this job will remain posted until filled. You may be required to undergo a background check and substance test in accordance with Nutrien policies. While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.  **EOE race/color/sex/sexual orientation/gender identity/disability/veteran

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