Administrative Assistant/Document Report Specialist
An employee-owned company with more than $4 billion in sales, Scoular employs more than 1,000 people in over 100 offices and facilities in North and South America, and Asia. For over 125 years, feed and food customers have been counting on Scoular to create safe and reliable supply chain solutions for end-users and suppliers of grain, feed ingredients, and food ingredients around the globe.
The Administrative Assistant has the primary responsibility to perform administrative accounting functions and insure adherence to proper control procedures of the business unit.? The Administrative Assistant contributes to positive customer and vendor relations and is required to report all perceived control policy or procedure concerns to the Controller.
Additionally, he/she is responsible for accurately collecting and assembling documentation necessary to support the accounting and control personnel, facility staff, customers, third parties and/or government agencies. This individual will also support the shipment and deliveries of various products within the region.
At the direction of the business manager, organize, report and reconcile specialty product operational activities to the staff at various facilities. Follow-through to ensure plan has been executed and all proper documentation has been prepared and forwarded accurately. Support Merchandiser Assistant to ensure accounting activity precisely reflects operational activity. This includes maintaining an updated facility schedule and other activity records.
Assist business manager in organizing, reporting customer issues regarding credit policies and procedures; weekly and monthly reconcile and report inventories for specialty products. Assist in appropriate contract applications and monitor/manage contract balances. Assist in reconciling or correcting any errors.
Assist with any regulatory or compliance documentation, reporting or otherwise necessary for engaging in specialty business. Maintain organized, thorough and accurate files with all necessary documentation in accordance to Scoular, third party vendor or government agency requirements. This includes but is not limited to: feed laws, lot records, seed laws, lien reporting, etc.
Support the business manager in tracking and tracing rail shipments and contract application, inventory reporting, specialty product shipping and receiving. Follow-through to ensure all documents are returned, signed and filed efficiently.
Support in organizing, tracking and reporting royalties or other legal obligations with partners.
Timely enter contracts and ensure all necessary documentation is attached before delivery to customer. ?Minimum Qualifications
High school diploma or GED
Ability to handle confidential materials
Basic understanding of general accounting principles
Strong organizational skills
Strong math skills
Excellent customer service skills
Basic problem-solving skills
Intermediate to advanced skills with Excel and other common computer programs
Ability to organize and prioritize multiple tasks
Ability to accurately and completely conduct repetitive tasks Preferred Qualifications
Knowledge of commodities business
3-5 years of office experience
Experience in agricultural seed industry The Scoular Company is an Equal Opportunity Employer
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