Administrative Coordinator

Job Listing No: 9740000

Administrative Coordinator

Pioneer is seeking a fully seasoned professional to join our team as an Administrative Coordinator in Johnston, IA.  This position will support a diverse group of individuals and their teams located at our Johnston Research Farm.  As an Administrative Coordinator on this team, you will use your experience and skills to perform complex administrative duties with minimal supervision. You will work in a fast-paced, ever-changing environment where organization, resourcefulness and flexibility are of the utmost importance. The ability to think proactively and adapt to changing priorities is critical. You will support a diverse group of people including a large seasonal team of temporary employees. Main responsibilities include, but are not limited to:Works seamlessly with our Contract Labor staffing company in a timely manner to cover seasonal needs of the center.  Works across all departments involved to obtain labor force needs. Maintains, coordinates and prioritizes recruiting efforts for contract labor on a large scale.  Coordinates safety training for all contract labor employees as dictated by their position / job.   Works with other outside vendors to maintain appropriate level of training and keep records of completed trainings.Requires a thorough knowledge of department or work groups and an ability to interpret policies, procedures and practices within the assigned areas.Attends and participates in departmental meetings.  May organize, provide input, take minutes and distribute information.Calendar invitations and meeting requests for an assigned staff.  Assists with arrangements of cost-effective travel for assigned staff by researching and booking appropriate modes of transportation for business trips, tracks travel approval processServe as a Personnel Data Entry Assistant (PDEC) in executing HR R/3 functions related to payroll procedures, new hire, position management and time data entry and provide reportsCodes, verifies and processes expense reports and invoices for supervisor or other staff.Qualifications:The following are required:Associates degree in business administration, office management (or related field) or equivalent experience.3-5 years of experience in an administrative role.Knowledge of various computer software and application tools ??? Microsoft Office Suite. Demonstrated computer proficiency including use of spreadsheets or database systemsStrong interpersonal skills (customer service) and ability to develop and maintain effective relationships with various areas, levels, and diversities. Ability to think independently and make appropriate decisions and judgments.Strong oral and written communication skillsAbility to manage multiple tasks and competing prioritiesAbility to work effectively as part of a teamAbility to maintain and protect confidential informationAttention to detailAbility to fulfill general employment expectations including regular attendance and working specified hours or overtime as defined by supervisor, acceptance of supervision, getting along with others in the workplace, maintaining acceptable standards of office conduct, etc.   The following are preferred: Knowledge of the Pioneer organization, including its vision, structure and business operationsSAP experienceTravel management system experience

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