Administrative Coordinator

Job Listing No: 9740000

Administrative Coordinator

Details: Job is located in Indianapolis, IN. Administrative Coordinator Our valued Northeast Indy client is seeking a dynamic self-starter to provide administrative support to their mid-size office. The Administrative Coordinator will be required tohave immediate working knowledge of all Microsoft Office Products includingAccess and Excel and have a prior working history of interfacing effectivelywith customers in a problem solving and service role. Essential Functions: Manages front office activities, including the reception area. Exhibits a pleasant and welcoming demeanor both in person and on the phone. Provides effective oral and written communication (via telephone, email, and mail). Supervises the maintenance of office equipment, including computers, copier, fax machine, etc. Responsible for the facilities day-to-day operations, including but not limited to typing, filing and scheduling. Schedules conferences, travel, and department activities for all staff members. Maintain schedules for multiple managers. Answers non-routine correspondence and assembles highly confidential and sensitive information. Manage master database AdditionalTasks and Responsibilities Responsible for providing arrangements for office meetings and conferences and obtaining the needed supplies . Establishes, develops, maintains and updates filing system. Retrieves information from files when needed. Oversee office operations including equipment maintenance, inventories, vendor relations, etc. Organizes and prioritizes large volumes of information and calls. Answers phones. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information . Sorts and distributes mail. Coordinates outgoing mailings.

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