Brokerage Assistant

Job Listing No: 9740000

Brokerage Assistant

Details: JLL is currently seeking a dynamic individual for the role of Brokerage Assistant in our Midtown Manhattan office to provide reliable, timely, efficient support to two of our Broker teams. The position entails working with a team of senior professionals and the individual will require the independent judgment to plan, prioritize, and organize workloads in a fast-paced environment. The successful candidate will be detail oriented with strong organizational skills and a team player attitude. General Administrative Responsibilities: * Provide support to team in technology applications, i.e., CRM, In-Design, Outlook, Word, and other company supported programs. * Prepare and execute expense reports on a regular and timely basis. * Perform clerical duties to include photocopying, mailing and scanning documents. * Produce timely and accurate documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.) * Assist other teams, disciplines or business units, when required. * Prompt and consistent attendance as required by the job. Marketing/Deal Related Responsibilities: * Prepare and distribute marketing materials/packages including maps, aerials, team marketing pieces, flyers, and submarket updates, market analyses, etc. in conjunction with marketing department. * Prepare market surveys, tour books, proposals, summaries, abstracts and other relevant documents as needed in conjunction with marketing department. * Manage the workflow and approval process for leasing deals. * Produce lease status reports, as needed. * Assist team with preparing and updating client-specific reports. * Contact internal and external resources for information used to create surveys and reports used to win/maintain business. * Assist and participate as needed for industry functions or client events. * Work with appropriate contact to maintain intranet/extranet sites for client and property purposes. * Create and maintain stacking plans as required. * Work with Costar, as well as other databases to maintain accurate listing/brokerage information. * Support brokers in utilizing Outlook, CRM etc. and other data entry and maintenance, for the purposes of direct marketing and client relationship development. * Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department including networking and obtaining all research materials available from JLL sources. Requirements: * Bachelor’s Degree * Workplace experience * ADVANCED Microsoft office product knowledge – Excel, Word, and Outlook & PowerPoint. * Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people. * Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently. * Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect. * Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty. * Interpersonal Savvy – relates well to all kinds of people, up, down and sideways, inside and outside the organization uses diplomacy and tact. * Learning on the Fly – learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks. * Self Starter – able to start and complete projects independently. * Enable brokers to focus on revenue generating tasks by efficiently handling operations of team. * Time Management – use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others. * Written/Oral communications – ability to speak and write clearly and concisely, get messages across that have the desired effect. * Attention to detail – is thorough in accomplishing a task with concern for all the areas involved. Start a lasting career with JLL today! Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at to apply online. All resumes MUST BE submitted via our web site. Please reference Job 27583BR About JLL JLL (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying and investing in real estate. With annual fee revenue of $4 billion, JLL has more than 200 corporate offices and operates in 75 countries worldwide. On behalf of its clients, the firm provides management and real estate outsourcing services for a property portfolio of 3 billion square feet and completed $99 billion in sales, acquisitions and finance transactions in 2013. Its investment management business, LaSalle Investment Management, has $48.0 billion of real estate assets under management. JLL is the brand name of Jones Lang LaSalle Incorporated. For further information, visit JLL is focused on winning in the marketplace and being the industry leader, executing better than anyone else and innovating to create great products and services. We operate in an atmosphere of excellence, integrity, respect and trust. We bring a sense of teamwork, inclusion and diversity in everything we pursue. Our clients see the results as we address their needs, solve their problems and bring new ideas. As a distinguished market leader, we offer challenging career opportunities in an exciting environment. Our future success as a firm depends on our ability to attract, develop and retain the very best people in the business. Our values define who we are, underscore our commitment to clients and provide direction for everything we do. Our unique culture has been recognized by industry experts and our peers. We are: * A “best company to work for’ in multiple locations around the globe, including Chicago, San Francisco, London, Ireland, Shanghai and Hong Kong * World’s Most Ethical Companies from Ethisphere Institute for seven consecutive years * America’s 100 Most Trustworthy Companies from Forbes Magazine * #1 Top Corporate Real Estate Firm 2013 from Watkins Research Group, Inc. for six consecutive years This partial list of awards demonstrates our record of achievement and our commitment to fostering an award-winning culture. For further information, visit JLL is an Equal Opportunity Employer.

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