Executive Assistant

Job Listing No: 9740000

Executive Assistant

About Syngenta
As global demand for food and fuel continues to rise, we are dedicated to our purpose: Bringing plant potential to life. Syngenta is one of the worlds leading companies with more than 28,000 employees in over 90 countries. We work in a collaborative and inspiring culture where personal contribution is rewarded and growth and development are at the heart of our culture.Through our world-class science, global reach and commitment to working with our customers, we help to increase crop productivity, protect the environment and improve health and quality of life.Theres never been a more important time to join Syngenta. For more information about us please visit www.syngenta.com.
Role purpose
Provide executive level administrative support and project coordination to the President Global Seeds, Regional Director and also for the Seeds Leadership Team efficiently and effectively with a high degree of confidentiality and professionalism. This role includes a broad range of activities to include general administrative to projects requiring more specialized skills. Occasional support required for the direct reports of these two primary executives will be required including meeting planning, travel coordination, occasional budget and expense management in addition to regional office and functional projects.
Accountabilities
Providing first line contact with seed industry personnel, company executives, Syngenta management, employees and the publicLiaise closely with Global headquarters administrative support staff to schedule meetings, coordinate itineraries and Executive travel. Provide exceptional calendaring for President Global Seeds, Regional Director and other executives on the direct team.Provide direct assistance to President Global Seeds, Regional Director; secondary assistance to the Seeds Leadership Team as well. Provide support to respective department. May support other departments with events, meetings, etc. as neededGeneral administrative duties, project support, special events and activities as requestedAssist with all event planning logistics, such as invitations, venue selection and bookingsOrganize and plan site events to include, annual family outing, holiday party, Lunch & Learns, etc. Serve on the Employee Engagement Steering CommitteeComplete domestic and international travel bookings for ExecutivesInput and review expense reports requested by Executive(s)Preparation of correspondence, reports, presentations and other material as needed for internal and external meetingsFollowing of budget information provided for ExecutivesOrganize and prioritize numerous tasks and complete under time constraints. Will need to be able to anticipate the needs of Executives and adapt to last minute changeCoordinate and manage Leadership projects of diverse scope and in collaboration with team members and stakeholders; this may require independent research regarding the project, managing and/or influence interdepartmental or cross-functional teams, and directing schedules along with monitoring budget/spending if necessaryPerform other duties as assigned Skills:
Knowledge, experience & capabilities
Critical knowledge
High School Diploma.2 year College diploma required.
Critical experience
Minimum five 5 years of secretarial/clerical experience with a two 2 year degree
Critical technical, professional and personal capabilities
Decision-making capabilities on behalf executive and departmentAbility to interact with all levels of management and department within Syngenta Seeds worldwideAbility to offer support across the department, with the capacity to prioritize across multiple requestsAttention to detail and exceptional organizational and time management skillsAbility to prioritize multiple tasks and projects while working under deadlinesDemonstrate diplomacy in dealings with others and working in a team environmentExcellent Skills in Microsoft Office with a very strong proficiency in Word, Excel, and PowerPoint; ability to learn new applications as assignedAdvanced Proofreading skillsAdvanced Problem solving and judgment capability skillsExcellent verbal and written communication skillsAbility to adapt to a fast-paced environment; working efficiently under pressureAbility to handle potentially sensitive informationStrong interpersonal skillsExcellent organizational skillsExcellent telephone and customer service skills with a strong focus toward customer serviceInternal and External Customer-FocusedInnovative, decisive, trusted, results-oriented, and team orientedAccuracy and dependability in working with mathematical calculations
Other Behaviors Critical for the roleMust be able to work and develop relationships across department lines.Must be able to develop strong business relations.Ability to demonstrate courtesy and tact in obtaining and furnishing informationAbility to set clear goals and expectationsAbility to make decisions and execute those decisions
Critical leadership capabilities
Drive results – Manages Performance to ensure high standardsSkillfully plans, organizes and monitors performance to meet deadlinesSenses and adapts to the changing environment to achieve excellence in delivery
Critical success factors & key challenges
The ability to provide high-level, professional support to a large number of principles in a way that optimizes the operational efficiency of the department.The ability to be proactive and innovative, while maintaining the ability to work independently.Ability to develop relationships across business lines and departments.Make high-level contacts inside and outside the companyAbility to multi-task and adapt to change.Possess organizational skills and time management skills
Additional informationPHYSICAL DEMANDS OF THE ESSENTIAL FUNCTIONS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prolonged sittingRequired essential functions also include ability to talk and hear. Occasional Standing, walking, reaching with hands and arms; stooping, kneeling, crouching, or crawling. Occasionally lifting and/or move up to 25 pounds when mailing, storing, moving supplies including paper products. Specific vision abilities required by this job include close vision, and color vision when reading reports and inputting data in the computer.
WORKING CONDITIONS WHILE PERFORMING ESSENTIAL FUNCTIONS:Work is typically performed in the standard office setting.TRAVELUp to 5% travel may be required including occasional overnight travel.
OTHERAll applicants must be eligible to work in the US.
.Family and Medical Leave ActFMLA Poster Link
.Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

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