Facility Purchasing Coordinator

Job Listing No: 9740000

Facility Purchasing Coordinator

This is a critical role in the operations organization to ensure efficient and accurate purchase requisitions. This role performs a wide variety of specialized and decision support activities, both manual and computerized, that are required to procure inventory, operating supplies, packaging materials, ingredients, maintenance parts and services, project materials and services, and manage materials information. This role applies a significant understanding of the business practices, procedures, and strategies to manage, organize and coordinate processes for procurement of materials, services, capital expenditures and supplies. This role will also serve as support for the work within warehouse, maintenance and storerooms. Principal Accountabilities 50% Purchase Requisitioning ? Analyze historical P&I data to determine procurement needs for the plant, communicate with scheduling team and marketing managers to help with these determinations. ? Understanding of product specifications to help with procurement needs. ? Evaluate requests to make appropriate recommendation. Evaluation should include appropriate authorization and alternatives to requested item. ? Work with plant staff in determining appropriate levels of inventory, analyzing historical data to ensure the request is appropriate. ? Enter orders into vendor catalogs and create monthly orders for weekly vendor invoices. ? Work with cross-functional teams such as FSQR (Food Safety, Quality, Regulatory,) EHS, and operations as necessary to meet new regulatory requirements or functional expectations. ? Follows established procedures to process requests into Purchase Requisitions. ? Receives requests for procurement of maintenance materials, services, plant supplies, and capital expenditures from plant staff. ? Review all purchase requisitions (including PRs from work orders) to ensure Purchase Requisitions contain accurate data including material codes, vendor selection, unit of measure, cost center, wbs#, material group, service master, gl codes, matches quotes, etc. 40% Procurement Support and Facilitation ? Works with plant staff to research and resolve routine supplier issues (research basic variances with supplier contract terms and conditions, on-time delivery, quality of materials/goods, adherence to specifications); escalates more significant issues to higher level procurement staff and/or Strategic Sourcing organization as appropriate. ? Assist Buyers as needed with understanding the unique needs of the business. Work proactively to ensure an efficient and effective process. ? Submit Remedy Force tickets as needed (contract administration, vendor master data, returns, PO modifications, etc.) ? Responds to requests for information (purchasing data, status of procurement activities) from plant staff. ? Runs standard, pre-defined reports from the procurement management system and analyses data to ensure accuracy of min/max, and continuous improvement in performance. ? Apply understanding of procurement best practices and procedures to advise plant staff on compliance. ? Assist as requested to resolve SAP errors. ? Support initiatives as requested. ? Troubleshooting and training others on procurement/inventory management system functionality, providing education, training and support to system users. 10% Support Dry Goods Warehouse, Maintenance, Storeroom, and Working Capital activities as assigned. ? Projects related to materials, inventory, work order, equipment records, Bill of Materials, returns, master data, etc. ? Projects to evaluate the inventory levels of the supply rooms and potential areas for reduction of working capital. Skills:
Required Qualifications
? High School Diploma or equivalent experience of 3 years working in purchasing / inventory. ? Willing to travel up to 5% ? Demonstrated strong analytical skills and ability to identify and prioritize business opportunities, provide sound solutions ? 1+ years? experience in procurement systems and processes ? Proficient in Microsoft Office Suite ? Ability to prioritize with a keen sense of urgency and take appropriate action ? Demonstrated expertise in multi-tasking, handling projects and meeting deadlines in dynamic environment ? Effective problem solving and decision making skills (aligned with Discuss, Decide, Support behavioral capacity) ? Ability to work cross functionally across all levels of the organization ? Demonstrated ability to drive tasks to completion with desired results ? Ability to work independently ? Effective English communication skills (written, oral) Preferred Qualifications ? Working knowledge and experience using SAP and/or Maximo ? College Degree Completed ? Knowledge of packaging, ingredient, and maintenance materials and services ? Experience with communicating with vendors ? Working knowledge of meat processing ? Strong integrity and moral principles aligned with Cargill's Guiding Principles

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