HR Assistant

Job Listing No: 9740000

HR Assistant

POSITION TITLE:                                       HR Assistant  POSITION LOCATION:                               Salinas, California POSITION IN THE ORGANIZATION:        Reports to the HR Business Partner PURPOSE OF THE POSITION:                Supports all aspects of benefit administration, manages the payroll process and provides administrative support to the HR department on all personnel matters.  CLASSIFICATION:                                     Non-Exempt Summary of responsibilities:1. Supports all aspects of benefit administration.2. Manages the payroll process. 3. Provides administrative support to the HR department on all personnel matters.4. Other duties as assigned.  Brief description of responsibilities and duties:1. Administers all aspects of benefits administration.Supports and conducts the open enrollment process annually. Holds brokers and benefit providers accountable for providing the expected service levels to the company and its employees.Processes all employee benefit enrollments, changes, terminations, etc. and communicates with service providers concerning routine administration of programs.  Supports with the reconciliation of the benefit premium invoices and processes for payment.Answers routine benefit questions for employees.Maintains benefit binders to include all pertinent information.  2. Manages the payroll process. Analyze, prepare, input and transfer bi-weekly payroll data to the payroll service provider.Contacts various department supervisors to resolve any timekeeping issues.Compiles payroll data such as garnishments, PTO time accruals, insurance and 401 (k) deductions. Solves problems concerning payroll, answers inquiries and enforces payroll policies.Assists in development of overall payroll procedures by recommending improvements or changes when deemed necessary for greater efficiency.Maintains current knowledge of applicable state and federal wage and hour laws. 3. Provides administrative support to the HR department on all personnel matters.Maintains Human Resource Information Systems records, and compiles reports from database. Maintains compliance with federal and state regulations concerning labor laws, postings, and OSHA record keeping. Keeps employee records up to date by processing employee status change updates. Supports the onboarding process and conducts initial orientation to newly hired employees.Prepares proper documentation in preparation for termination procedures. 4. Other duties as assignedPerforms other related activities in support of the team efforts.Supports with CSR and Wellness Program initiatives.Responsible for maintaining an organized filing system.   JOB PROFILE: Education/knowledgeBachelor’s degree in Human Resources Management preferred.3-5 years of work experience in the HR field. SkillsProfessional, assertive and clear communicative skills (verbal and written), including active listening skills. Must be fluent in English, speaking and writing. Bilingual in Spanish preferred.Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Competencies relevant to the position CooperationEntrepreneurshipResponsibilityCommunicationPlanning and organizationCustomer-orientationResults-orientation and qualityAccuracy TraitsDetailed orientedShows personal initiative, is flexible and pragmatic, is able to portray and promote a positive image of the company’s vision, mission, and values.Must maintain high confidentialityWorks well within a team environment IndependenceCarries out work activities independently under the responsibility of the HR Business Partner. ContactsMaintains good internal communications and contact with local and international colleagues.Maintains intensive communication with external contacts/suppliers.  Working conditionsFrequently uses a computer.Must possess a valid driver’s license and clean driving record.

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