Sales Assistant

Job Listing No: 9740000

Sales Assistant

Position Purpose Assist sales managers for export and import operation including documentation and logistics.Export shipping arrangement – from container booking to sending shipping documents to counter part of Cargill Japan.Import shipping arrangement ? from container booking to door delivery arrangement to customers.Domestic shipping arrangement ? logistic arrangement, daily delivery adjustment to customers.Principal Accountabilities 40% Export ? Confirm availability of shipment to supplier? Search for suitable vessel to meet requested shipping schedule? Arrange a container booking upon request from sales person in charge of CJL (Cargill Japan Limited)? Inform booking confirmation to Tokyo office by email or fax? Notify Tokyo office once the container is shipped and follow the status? Make invoice by GP accounting system and submit payment request to accounting department? Prepare shipping documents correctly by deadline and send to CJL? Organize copies of shipping documents in the company files30% Sales Assistant? Arrange pre-shipment samples to CJL? Support Sales manager to settle the problem related in logistics ? Gather the service contract information and prepare comparison charts? Evaluate service contract with multiple shipping conditions to utilize most cost-effective carriers? Monitoring port status and condition of the inland transportation and notify team member / CJL periodically? Making good communications with supplier, forwarder and logistic team in order to realize shipment as per customers? request? Communicate between supplier and CJL to secure approved lot prior to shipment.10% Import ? Submit ISF form, custom clearance documents in time to custom broker, and arrange inland transportation? Coordinate with custom broker for import products of California office? Corroborate with Cargill Tax & Customs team for import products with applicable US regulations? Suggest and advise to team member about the ship back products10% Domestic? Communicate with supplier/trucker to secure delivery on the requested date? Adjust delivery date upon request from customer and reschedule? Monitor if delivery is done, and check the actual volume delivered? Receive invoice/charges from supplier/trucker, enter into GP system to submit payment request to accounting department? Make invoice by entering GP in order to submit to customer.
.10% Payment and receipt ? Confirm A/P and A/R with applicable company policy and credit limit? Notify wire payment schedule to accounting team? Making payment and confirm the cash receipt on time through accounting teamRelocation will not be provided for this position.Skills:
Required Qualifications: ? High School Diploma. ? Basic PC Skills such as Excel, Word, and Outlook etc.? Experience of Export procedures and operations as well as trading rules.Success Factors: ? Multi-tasking and good organizational skills.? Ability to communicate with suppliers/customers/forwarders with appropriate way.Preferred Qualifications: ? Communication skills in both English and Japanese ? Export and Import trading experience

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