Senior Administrative Assistant

Job Listing No: 9740000

Senior Administrative Assistant

Founded in 1818, Bunge is a leading agribusiness and food company with integrated operations that circle the globe, stretching from the farm field to the retail shelf. Bunge has 35,000 plus employees at more than 400 facilities in 40 countries.Bunges North American operations supply raw and processed agricultural commodities and specialized food ingredients to a wide range of customers in the animal feed, food processor, foodservice and bakery industries. With headquarters in St. Louis, Missouri, Bunge North America and its subsidiaries operate grain elevators, oilseed processing plants, edible oil refineries and packaging facilities, and corn, wheat and rice mills in the U.S., Canada and Mexico.OverviewProvide confidential administrative support to Human Resourcesand Legal in addition to general administrative support for Bunge North America (BNA) headquarters team members in a shared services environment. This position requires the ability to work collaboratively in a fast paced environment and perform a wide variety of administrative functions. Support will be provided to multiple departments, interacting with colleagues of all levels, including members of senior management. The ability to maintain confidentiality regarding sensitive information is paramount.Essential FunctionsThe Senior Administrative Assistant position is responsible for handling information of a confidential nature, with responsibilities that may include, but are not limited to:Produce, process or otherwise handle documents related to personnel or legal matters.Maintain employee personnel files and legal case files.Manage corporate legal records in various legal systems (Serengeti, etc.).Support immigration and work authorization activities (visa, invitation letters, e-verify, etc.).Produce HR reports and redirect inquiries related to personnel matters (e.g., unemployment, etc.).Administer service awards program.Perform notary duties.Additionally, the SeniorAdministrative Assistantsin the Shared Admin Services team will provide a wide variety of services in support of the organization. These may include, but are not limited to:Processes/codes/tracks invoices. Sets up vendors in BPOpen (system tracking vendors, invoices) as required.Assists with mailings, deliveries and pick-ups.Provides back-up coverage for receptionist (breaks, PTO and other absences).Prepares presentations, correspondence and other materials as needed.Answers questions, provides assistance when needed, and presents a professional and courteous image.Makes travel arrangements and prepare expense reports.Organizes and coordinates meetings, conferences and meals.Collects data and prepares reports as necessary (ad hoc and/or recurring basis).Ensures corporate purchasing card and/or corporate credit card expenses are processed in an accurate and timely manner.Demonstrates expertise in on-line tools and systems, maximizing utilization and driving efficiency.Performs general office duties such as ordering supplies, filing and maintaining records management database systems.Assists departmental management in the onboarding of new hires as needed (ordering phones/laptops, IT security requests, providing guidance as needed, etc.).Provides project support as needed. This may include financial tracking related to budgets, cost centers or invoices; safety activities; volunteer coordination or other departmental priorities.Other duties as assigned.Skill/Experience Requirements:High school diploma with four or more years of administrative experience requiredStrong experience using Microsoft Office applications; familiarity with Lotus Notes, BPOpen, Serengeti, ADP, SAP and other systems a plusSelf-starter with ability to set direction, prioritize and manage competing prioritizesExcellent communication, organizational and customer service skillsAbility to work well with all levels of the organizationTeam-orientation with strong collaboration skillsBunge is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, citizenship, age, disability or military or veteran status, or any other legally protected status.  Bunge is an Equal Opportunity Employer. Minorities/Women/Veterans/Disabled

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