Sr Administrative Assistant

Job Listing No: 9740000

Sr Administrative Assistant

Position Purpose:The Sr. Administrative Assistant position provides executive level administrative support to Cargill Animal Nutrition's (CAN) BOSC (Business Operations Supply Chain) leaders and other CAN leaders as assigned. The Sr. Admin will also work with the leader's respective teams to carry out needed administrative initiatives.? This position is responsible for enhancing the leader?s effectiveness by providing daily administrative support with workflow management that includes but not limited to advance level meeting, event and project coordination; complex global travel coordination; complex scheduling and calendar management; research and resource information; document management; communications administration; general office technical support; and other administrative duties as requested. This position plays an important role in representing CAN?s headquarter located leaders and teams throughout CAN?s Global Office (GO) through a high level of professionalism in administrative, organizational, technical, and communication skills.? This position is a member of the CAN GO administrative support team, which will help provide back-up support and collaborate on events, projects, initiatives and team goals. Principal Accountabilities:25% – Meeting, Event and Project Coordination ? Schedules requested meetings, events and coordinates regular leadership meetings, which includes managing schedule, catering, supplies, location, technical needs, collecting and organizing meeting content.? This role may also be responsible for coordination of larger, one-off events ? assisting in planning events with global participants coming from all over the world. Management on travel, logistics, coordinating accommodations for guests/speakers, coordinating conference space, audio-visual, meals, entertainment needs, etc.? Project coordination may also be utilized for leaders and relative teams. 25% – Global Travel Coordination ? Plans and coordinates travel for CAN GO leaders. Books flights, hotels, transportation, manages multiple passport, visa, global entry, corporate security needs, and travel profile. Partners with internationally located CAN admins to prepare leaders visiting logistics and agenda. 20% – Calendar and Time Management ? Provides effective and diligent time and calendar management for the leaders who have very active calendars and schedules.? Provides proactive support while partnering with leaders to manage requests, appointments, meetings, deliverables and logistics to effectively maximize leaders time.? Admin serves as liaison between leaders, other employees & external contacts on leaders' behalf. Admin acts as a primary resource for leaders and teams by collecting and researching requested information.15% – General CAN Leaders/Teams Administrative Support ?Provides general administrative duties for leaders and respective teams include but not limited to: Expense reporting; Communications- assists with presentation materials, leadership communications, and other documents as required with a high degree of timeliness, confidentiality, professionalism, accuracy and attention to detail; Manages team distribution lists, organizational charts, SharePoint sites and other type of team knowledge depositories; Assists with office related technical support; Orders requested supplies and gifts; and other administrative duties as assigned. 15% – General CAN Global Office Administrative Team Support ?Acts as liaison and representative for resource inquires for CAN GO employees, guests, customers and throughout Cargill. Advocates for an engaging work culture based on CAN values. Embraces a strong admin team philosophy through being a team-player, providing back-up support to GO admin team/leadership, assisting with onboarding/offboarding, training, and office management support tasks throughout CAN GO as needed. Actively participates in CAN GO admin team meetings, goals and initiatives.If selected for an interview you will be required to submit your past two performance reviews.This position is posted internally as well as externally.The business will not sponsor applicants for work visas for this position.Relocation assistance will not be provided for this position.Apply for this job.




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